Purchasing Officer

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Job Detail
Fast Moving Consumer Goods (FMCG)
Functional Area:
Supply Chain Management
Total Position:
Job Type:
Full Time/Permanent
Job Location:
Jeddah, Saudi Arabia
Career Level:
Experienced Professional
Minimum Experience:
4 Years
Work Permit:
Saudi Arabia
Apply By :
Apr 26, 2017
Posted On:
Jan 26, 2017
Job Description

looking for Purchasing Officer as following:City: JeddahExperience : 4 years at least

Job Summary

The Purchasing Officer is responsible for timely procurement of goods and services for SRFC’s, ensuring cost effectiveness commensurate with quality. All purchases shall be in accordance with SRFC’S standard practices, and municipal, provincial and federal laws

Strategic / General Duties and Responsibilities

· Provides guidance and assistance to faculty and staff in all aspects of purchasing

· Assist the Purchasing Manager in preparing Annual procurement plan

· Track and report key functional metrics to reduce expenses and improve effectiveness

· Craft negotiation strategies and close deals with optimal terms

· Forecast price and market trends to identify changes of balance in buyer-supplier power

· Seek and partner with reliable vendors and suppliers

· Determine quantity and timing of deliveries

· Ensures that all purchasing is in compliance with regulations and laws related to purchasing practices and in accordance with SRFC’S standard practices.

Operational Duties and Responsibilities

· Handling and coordinate the following specific processes:

· Receiving Purchase Requisitions (PR’s)

· Creating Request for Quotations (RFQ’s)

· Maintaining Vendor Quotations

· Maintaining Vendor Lists and Prices

· Negotiation Vendor Quotations

· Creating Purchase Orders (PO’s)

· Ensure that the price list of items from vendors is regularly updated in the system to maintain accuracy as per the PR’s and the PO’s.

· Prepare technical specifications for request for proposals, including terms and conditions and evaluation criteria

· Prepares and develops bid documents and supplier bid lists to obtain competitive quotations on commodities and services.

· Solicits information regarding a variety of commodities by telephone, facsimile,

· Interview or written requests ensuring cost effectiveness commensurate with quality.

· Obtain tenders, quotes and purchase award documentation with respect to quality, suitability, delivery and pricing.

· Responsible for awarding a contract with consensus from the respective department.

· Responsible for the development and administration of the awarded contract.

· Prepares and maintains accurate records and documentation on all solicitations,

· Responses, purchases, contracts, correspondence and related follow up.

· Expedites outstanding purchase orders to ensure delivery requirements are met.

· Promotes and develops contact and liaison with the external supplier community and SRFC departments.

· Interviews current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply.

· Collects and reports statistics to measure commodity and/or supplier performance.

· Prepares reports to ensure compliance with related laws and regulations...

· Coordinates and resolves problems with end user departments and suppliers.

· Assist in resolving Accounts Payable invoice discrepancies and variances after Accounts payable make initial inquiry.

· Assists Shipping and Receiving with shipment /transportation related discrepancies and Variances.

· Performs other related duties such as special assignments and annual major objectives.

Key KPIs




Building Rapport – developing good relationships; getting along well with people and putting them at ease.


Client/Customer Awareness – exemplifying excellent customer service skills


Interpersonal Relations – recognizing the “people” aspect of issues and the need for positive relationships; produces good results through interaction with others


Listening Skills – attentive hearing; demonstrating understanding from what has been expressed.


Organizing/Planning Ability – problem solving and time management skills; meeting as well as working under deadlines; goal setting based on priorities


Personal Work Ethic – meeting as well as working under deadlines; setting high standards for oneself.

Communication Channels

Internal Communication

External Communication

· Mobile

· Email


· Mobile

· Email

· Internet


The following competencies must be met and practiced on a continuous basis:



· Analytical Skills

· Accountability

· Transparency

· Organizing & Planning

· Problem Solving Ability

· Teamwork

· Purchasing


· Any bachelor degree

· Industrial operation with a 3 years’ experience and 3 years in relevant field.

· Computer Skills: MS Office.(Word, Excel), ERP ( MS Dynamics AX)

· Language know Read and Write : English,

· Language Speak: English, and Arabic.